The calm operating system for running clients at once.
A unified workspace for agencies, studios, and founders juggling many client projects - project management, white-labeled client portals, billing, and live business intelligence in one place.
Teams that run client work for a living lose the plot to fragmentation. The status of any given project is smeared across Slack threads, spreadsheets, a project management tool, a separate billing system, and someone's memory. To reconcile it all, teams fall back on status meetings and constant context-switching - both of which quietly eat hours every week and erode margins. There was no single source of truth that connected the work, the client, the team's time, and the money in one calm place.
We built SyncHQ as a unified operating system for client work, designed around three promises: one source of truth, async by default, and forecasts you can trust. Project management supports sprints, dependencies, and kanban, list, and timeline views. White-labeled client portals send automatic digests so clients stay informed without a single status call, and AI-powered intake gets a new client fully onboarded in under five minutes. Team management and time tracking feed directly into billing and revenue operations, where invoices are generated automatically from logged hours and milestones. Live BI dashboards surface revenue, utilization, and on-time delivery, and a GraphQL API plus webhooks tie SyncHQ into Figma, Linear, GitHub, and Slack. The whole platform is secured with TLS 1.3, AES-256 encryption, and SSO through Google and Okta.
Finding the one screen that was missing
An agency's real state lives in five tools and nobody can see it at once. We shadowed delivery managers for a week and found the question they could never answer quickly: which projects are actually at risk right now. That became the product.
The data model was the hard part
Deciding what a project, an allocation and an hour mean across systems that each define them differently took longer than building the dashboard. Once that vocabulary was settled the interface was almost a consequence of it.
A cache that keeps proving itself
Aggregated state goes stale silently, which is the worst failure mode for a tool people trust. Webhooks push changes the moment they happen and a scheduled reconciliation sweep re-checks against the source, so drift is caught by the system rather than by a user noticing.
Project management
Sprints, dependencies, and switchable kanban, list, and timeline views give every project a single, current picture of where the work stands.
White-labeled client portals
Branded portals send clients automatic digests of progress, so they stay informed asynchronously and status meetings simply stop being necessary.
AI-powered intake
An AI onboarding flow takes a new client from first contact to a fully set-up project in under five minutes, eliminating the manual kickoff scramble.
Team & time tracking
Capacity, assignments, and time entries live alongside the work, feeding utilization metrics and billing without duplicate data entry.
Billing & revenue ops
Invoices generate automatically from logged hours and completed milestones, closing the loop between work delivered and revenue collected.
Live BI dashboards
Real-time dashboards track revenue, team utilization, and on-time delivery - up to 94% on-time across the projects running on the platform.
Integrations & API
Native connections to Figma, Linear, GitHub, and Slack, plus a GraphQL API and webhooks, let teams wire SyncHQ into the rest of their stack.
Enterprise-grade security
TLS 1.3 in transit, AES-256 at rest, and SSO via Google and Okta keep client data protected to the standard agencies and their clients expect.
Project FAQ
About this
build
Common questions about how we approached and shipped SyncHQ.
Agencies, studios, and founders running multiple client projects at once. If your team's status is currently scattered across Slack, spreadsheets, a PM tool, and a billing system, SyncHQ pulls all of it into one workspace.
Let's ship something like this.
SyncHQ went from concept to production in 6 months. Tell us what you're building and we'll scope exactly how we'd ship it.